You started a band to play music.Not to run a small business.

Yes — the Free plan is genuinely useful from day one: venues, events, setlists, and member management. When you're ready for booking pipeline, finances, EPK, and the rest of the power tools, upgrade to Pro starting at $17/month. Annual plans save 20% and you can cancel anytime.

None at all. If you can use a group chat, you can use BandTopia. Setup takes a few minutes and there's no manual to read. Most bands are up and running — with their first gig on the calendar — within the first session.

Both. Whether you play your city every weekend or you're building a regional tour schedule, BandTopia scales with you. Local bands use it for scheduling, finances, and staying organized. Touring acts get the full picture — hold dates and AI venue matching when scouting new markets.

Not at all. BandTopia is built specifically for independent working bands — 3 to 6 members playing regular paid gigs. Whether you’re playing two weekends a month or fifteen, the core problems are the same: who’s available, who got paid, which venues are worth calling back. The free tier is genuinely useful from day one, and the platform grows with you as your gigging schedule gets busier.

They don't have to — but the app works best when everyone's on it. Members can see the schedule, RSVP to gigs, check setlists, message the band, and track their pay. Signing up is free, and admins can invite members directly from the app.

That’s exactly what it’s designed to do. Most bands come to BandTopia using a combination of Google Calendar for scheduling, Venmo for splitting pay, a shared spreadsheet for tracking gigs, and a group text for everything else. BandTopia replaces all of it — in one place, with everything connected. Your gig history ties to your finances. Your schedule ties to your availability polls. Your venue contacts tie to your booking pipeline. Nothing lives in a silo.

A spreadsheet can track data but it can’t connect it. BandTopia connects your gigs to your finances, your finances to your members, your members to your availability, and your venues to your booking history. It also sends alerts when a hold is about to expire, reminds you to follow up with a venue, and lets your whole band see everything in real time — not just whoever has access to the sheet.

BandTopia ranks venues against your band profile — genre, typical draw, location, and touring radius — to score how well each room fits where you are right now. It weighs venue capacity, type, and signals from other bands' bookings to highlight the rooms most worth your time. You can save venues, track your outreach, and manage the full booking conversation from first contact to confirmed gig — all in one pipeline.

When a gig is logged in BandTopia, you record the income and set a split rule — equal shares, custom percentages, or flat amounts per member. BandTopia calculates each member’s cut automatically and tracks who’s been paid and who hasn’t. You keep a full financial history of every gig, every payment, and every expense — no more “wait, did we already pay the drummer?” conversations.

Yes — BandTopia has a full song library and setlist builder. Add songs with all the details your band needs (key, tempo, lyrics, chord charts, audio files), then build setlists with drag-and-drop ordering and set breaks. Setlists link directly to your gigs so everyone knows what you’re playing before the show, and you can reuse and adapt them across performances.

BandTopia supports multiple bands under one account. Each band has its own workspace, members, finances, and booking pipeline. And if you play in multiple bands, your personal dashboard shows your aggregated earnings and gig history across all of them — so you always know what you’ve made regardless of which band you were playing with.

Your data belongs to you. We never sell it, share it with third parties, or use it to train AI models without consent. If you ever want to leave, you can export everything. We take privacy seriously because musicians' business relationships are sensitive — contact lists, deal terms, and financials stay yours.