Everything your band needs to run like a business,without needing five different apps to do it.
Your calendar, your bookings, your money, your setlists, and the press kit that gets you in the door, all in one place, all actually talking to each other.
Right now you've probably got a group text for logistics, a spreadsheet for money, a shared doc for setlists, and a separate site for your press kit, and none of them know about each other. BandTopia replaces all of it with one system where booking a show updates your calendar, your calendar feeds your finances, and your setlist pulls from the same song library your press kit does.
Find the room, and actually land it
Every band starts the same way: a list of venues that might say yes, and no idea which ones are actually worth chasing. BandTopia handles both the finding and the landing, in the same place.
Beyond one closed list
Most venue directories are only as good as whoever bothered to add a listing. BandTopia searches its own community-vetted catalog and Google's full venue database at the same time, one ranked list, so you're not stuck with whatever a handful of other bands happened to enter.
Ranked to fit your band
AI ranking that actually knows your band. Click one button and BandTopia scores up to 60 candidate venues against your band's genre, size, and history, highest-fit venues rise to the top, with the reasoning behind each score. Ten rankings a month on the free plan, a hundred on Pro. Instead of cold-emailing 40 bars and hoping, you start with the 10 that actually fit.
Memory beyond the deal
A pipeline that remembers the relationship, not just the deal. Once a venue's worth chasing, track it through Researching, Pursuing, Negotiating, Confirming, and Won. Log every call, email, and text against the actual person you talked to, and BandTopia carries that history forward across every booking you've ever done with them, not just the one deal you're working right now. Two years from now, when you're back in touch with that same booker, you're not starting from zero.
Inbound inquiries, not lost texts
An inbox for the inquiries that come to you. When a venue reaches out first, or a fan fills out your EPK inquiry form, it lands in a triage inbox instead of a text you might lose track of.
Notes that outlast your memory
Fit, relationship history, production quirks, anything worth remembering about a room lives on the venue itself, so it's there the next time you're deciding whether to book them again.
Booking pipeline features are part of Pro, with a 14-day free trial.
Keep everyone on the same page
The gigs are booked. Now the whole band needs to actually know about them, in the same place, without a group text nobody can scroll back through.
One calendar, not five memories
Shows, rehearsals, blockouts, and availability polls all live on a shared band calendar, so nobody's finding out about a Friday gig from someone else after the fact.
Conflicts caught before booking
Blockouts that actually prevent double-booking. Mark the dates you're out, and conflicts surface automatically before anyone books over them, instead of after.
Vote before it's locked in
Polls when a date isn't locked yet. Propose a range, the band votes, you see what actually works before you commit to anything.
Syncs to your existing calendar
Subscribe to your band's calendar from Google Calendar, Apple Calendar, or anything else that reads a standard feed, so you're not checking a second app just to see what's coming up.
Call times that know the address
Call times that know where they're actually happening. Load-in, soundcheck, and meet-up can each have their own address and their own time, correctly adjusted for wherever that address actually is, even when a tour crosses time zones.
Calendar and blockouts are part of the free tier.
Run the show once you're there
Everything up to this point gets you to the gig. This is what happens once you're actually on stage.
A library built around your band
A song library that's actually yours. Title, artist, key, tempo, notes, plus whatever custom fields your band actually tracks, closer, lead vocals, speed, whatever matters to you. Not a generic list, built around how your band already thinks about its own catalog.
Setlists built for your night
Setlists built the way you actually run a night. Drag-and-drop ordering, breaks and intermissions built into the structure, and a print-friendly layout for the stand if that's still how someone in your band reads a set.
The shape of the whole night
A tempo curve for the whole night, not just song by song. See the BPM shape of your entire setlist at a glance, a flat stretch or a peak that lands too early is obvious before you're on stage living it.
Show Mode
Big, tap-friendly, built for stage lighting, so nobody's squinting at a phone notes app between songs. Pull it up and the whole band's looking at the same plan.
Your own version, every time
Your own lyrics, your own chords, your own key. Every member, including a one-night fill-in, can hold their own version of a song, their own transpose, their own cheat sheet, without touching anyone else's copy, and it shows up correctly in Show Mode and on the printed setlist either way.
A click track built right in
A built-in click. An audible metronome right in Show Mode and the drummer view, with a sound picker if the standard click isn't your thing.
Songs, setlists, and Show Mode are all part of the free tier.
Handle the money without it becoming a thing
Money is where bands actually fall apart, not because anyone's dishonest, but because nobody wants to be the one doing the math or asking where their cut is.
The math, done automatically
Every show's income and expenses, calculated automatically. Door, guarantee, merch, tips on one side, gas, gear, dinner on the other. Log it once and BandTopia does the math, no manual recalculating when something changes.
Splits without the group chat
Pay splits that don't need a group chat to settle. Equal, percentage, or fixed amounts, with per-member overrides when someone's arrangement is different. Everyone sees the same number, calculated the same way, every time.
Clean payouts, visible fund
Round-down and a visible Band Fund. Round payouts to a clean number instead of Venmo-ing someone $47.33, and the leftover doesn't disappear, it flows into a Band Fund the whole band can see.
Receipts logged on the spot
Receipts, snapped on the spot. Anyone in the band can photograph a receipt and tag who actually fronted it, even if it was a friend covering for the band that night, so it's on the record instead of a shoebox of gas station receipts nobody sorts through later.
Deposits and contracts, on record
Deposits and contracts, tied to the actual booking. Log a payment the moment it comes in and label it as the deposit it is. Upload the signed contract right alongside it, so neither one is buried in a text thread three months later.
Invoices that track what's owed
Generate an invoice, send it, and see exactly what's paid and what's still owed, instead of guessing.
Finances, including deposits, receipts, and invoicing, are part of Pro, with a 14-day free trial.
Look professional before you've ever played for them
A venue deciding whether to book you is deciding based on almost nothing, a Facebook page, maybe a grainy video, whatever they can find in five minutes. Your EPK is the thing that actually answers their questions.
One link, everything a venue needs
A public press kit with one shareable link. Bio, photos, socials, contact info, everything a venue needs to say yes, in one place instead of scattered across four platforms.
Built to convince, not just introduce
Built to actually convince a booker, not just introduce the band. Hero video, upcoming shows, draw geography, notable performances you've played, and a direct booking contact, the specifics that turn "sounds fine" into "let's book them."
A calendar anyone can follow
Your public EPK includes an iCal feed, so anyone can follow your upcoming shows without checking back manually.
Embed it on your own site
An embeddable inquiry form and an embeddable public song list, both iframe-ready, so a booking request from your own site lands straight in your booking pipeline instead of a separate inbox nobody checks.
The EPK, including the public song list and embeds, is part of the free tier.
Take it anywhere, even with no signal
You don't always get to pick where you're playing, and a lot of the rooms working bands play in have exactly one bar of signal, if that.
Works with zero signal
Full offline mode. Setlists, Show Mode with the click track, your gig info, and finance logging all work with zero connectivity. Log an expense or check tomorrow's call time in a basement with no signal, and it's all there waiting for you.
Syncs the moment you're back
Anything you did offline queues up and syncs automatically the second you're back in range, no manual refresh, no re-entering anything.
Never guessing what's synced
A real status indicator, "Syncing…," "Up to date," "Offline · synced 12 minutes ago," so you're never guessing whether the app has caught up.
One login, every band
Most working musicians play in more than one band. BandTopia treats you as a person first, one account, every band, one calendar that shows all of it together, not a separate login for each.
Real apps, not a shortcut
Real native apps, not a shortcut to a website. iOS and Android, with push notifications for messages, booking updates, and calendar conflicts.
Mobile and offline mode work across both Free and Pro.
Pricing
Simple pricing that grows with your band
Start free, upgrade when you’re ready. Cancel anytime. Annual plans save 20%.
Free
Everything you need to get started.
No credit card. No time limit.
$0
Venues, events, and setlists
Member management + messaging
Inquiries inbox (EPK booking requests)
EPK (basic)
10 AI venue rankings per month
Pro
The full operational toolkit for serious gigging.
Try Pro free for 14 days.
$13.58
/mo
$163 billed annually
Credit card required — cancel anytime.
Full booking pipeline (holds, offers, deal terms)
Invoices, expenses, and member pay splits
AI Booking Strategy
100 AI venue rankings per month
EPK (basic — advanced features coming in Pro+)
Higher Tiers
More power for bands and managers scaling up.
Pricing coming soon
Everything in Pro
A personalized AI band manager
Promotion, content, and social media tools
Multi-band management for agents and managers
Multi-leg tour planning
Take BandTopia on the road
Native iOS and Android apps are live. Manage your band from your phone, wherever you are.
Have questions? Contact us — we’d love to hear from you.